Additional Enrollment Policy & Guidelines
Hope Charter Leadership Academy will follow all rules and regulations regarding enrollment priority as specified in Charter School Law. The following groups will have priority at Hope Charter Leadership Academy in this order:
- Children of full time HCLA employees (not to exceed 15% of total school population). If there are more employee children applying for a seat than space available, a separate lottery will be held prior to the general lottery to determine the Order of Entry for employee children.
- Siblings of currently enrolled students. The law defines a sibling to include any of the following who reside in the same household: half siblings, step siblings, and children residing in a family foster home. If there are more siblings applying than space available, a sibling lottery will be held prior to the general lottery. This will determine the Order of Entry for siblings.
- Children of active board members in good standing who have served on the board at least one year (not to exceed 15% of total school population). If there are more board member children applying than space available, a separate lottery will be held prior to the general lottery to determine the Order of Entry for Board member children.
Multiple Birth Siblings
If multiple birth siblings apply to the school, they will be entered in the lottery individually. When that number is drawn and a class opening is available, each child will be offered enrollment based on the available seats in that particular grade. In the case that there is not a class opening when a multiple birth number is drawn, only the multiple birth sibling where there is no seat available will be placed on the waiting list.
The results of the lottery will be posted online, on the bulletin board outside of the school, and mailed no later than Monday, March 12, 2018. This letter will inform parents/guardians whether or not the child was awarded a space or what seat on the waiting list they are currently.
HCLA School’s Right to Refuse Enrollment
Hope Charter Leadership Academy reserves the right to refuse to enroll any student currently under a term of expulsion or suspension by his or her school until that term is over. Hope Charter reserves the right to refuse to enroll a student if a parent willingly and knowingly provided incorrect information on the application.
Acceptance of Enrollment
Parents/Guardians will have until Friday, April 20, 2018 to accept or decline enrollment. If the school does not hear from the family by Friday, April 20, 2018 by 4:00 pm, the school reserves the right to remove the student from the enrollment roster and offer the next student on the waiting list the spot. If a student has accepted enrollment at the school, but does not appear at the school on the first day, the school will make reasonable attempts to contact the parent. If there is no response from the parent within 24 hours, the school reserves the right to remove the student from the enrollment roster and offer the spot to the next student on the waiting list.
Admission of Retained Students
If a student is admitted to the school for a given grade level but, after admission, is retained by his or her current school, HCLA will honor the decision of the current school regarding appropriate grade placement.
If a space is not available in the grade in which the student is retained, that student shall be put on the waiting list directly behind any children of employees, siblings of currently enrolled students and multiple birth siblings who may be on that waiting list.
The Lottery Process
The lottery will be conducted in the following manner:
- The lottery will take place on Saturday, March 10, 2018 in the Hope Charter Leadership Academy School Auditorium.
- All applicants have the right to be present and witness the drawing, but are not required.
- The official lists of all applicants by grade will be open to inspection by the applicants for a 30-minute period prior to the scheduled drawing. The names on each list will be consecutively numbered, beginning with the number “1”.
- The lottery official will blindly draw numbers, one by one from the container, and will publicly announce each number.
- An impartial recorder will confirm and record each number exactly in the order it was drawn to create an order of entry for applicants.
- The order of entry will determine the order in which openings will be filled in each grade.
- When a class is full, the order of entry will form a waiting list.
Early Admission to Kindergarten at Hope Charter Leadership Academy
Hope Charter Leadership Academy strongly discourages the enrollment of students prior to age five. It is our experience and belief that children benefit from the stimulation and preparation of a preschool or less structured educational environment in their preparation for school readiness and academic/social success.
If a parent chooses to apply for early admission to kindergarten, all criteria in the following policy must be met. This policy is aligned with the NC State Board of Education Policy 16 NCAC 6E.0105, delineates the standards for early admission to kindergarten, and is stated below.
To determine the eligibility of a four-year-old child to enter kindergarten, the Principal and Instructional Curriculum Specialist shall confer with a committee of professional educators to consider for each child the following factors:
- Student Aptitude. The child shall be precocious in academic and social development and shall score at the 98th percentile on a standard individual test of intelligence on either the Stanford-Binet or The Wechsler Preschool and Primary Scale of Intelligence administered by a licensed psychologist.
- Achievement. The child shall be functioning from two to three years beyond the child’s peers. The child shall score at the 98th percentile on either reading or mathematics on one or more of the following standard tests of achievement: the Woodcock-Johnson, the Test of Early Mathematics Ability (TEMA), and/or the Test of Early Reading Ability (TERA). The test must be administered by a licensed psychologist, a member of the psychologist’s professional staff, or a professional educator who is trained in the use of the instrument and who has no conflict of interest in the outcome of the assessment.
- Performance. The child shall be able to perform tasks well above age peers as evidenced by behaviors in one or more areas such as independent reading, problem solving skills, advanced vocabulary, and some writing fluency. The parent shall submit a sample of the child’s work that shows outstanding examples of ability in any area including, but not limited to, art, mathematics, writing, dramatic play, creative productions, science, or social interactions. The Principal or Instructional Curriculum Specialist may also require a HCLAl teacher to complete an informal reading assessment of the child.
- Observable Student Behavior/Student Interest. The child shall demonstrate social and developmental maturity sufficient to participate in a structured setting for a full school day. The child shall be capable of following verbal instructions and functioning independently within a group. The parent shall provide two recommendation letters with specific documentation of physical and social maturity from preschool teachers, child care workers, pediatricians, or others who have direct knowledge of the child.
- Motivation/Student Interest. The Principal or Instructional Curriculum Specialist shall conduct an informal interview with the child, which may include observing the student in an HCLA kindergarten classroom at Hope Charter, and a more structured interview with the parent to determine if the child displays a thirst for knowledge and seeks new and challenging learning situations.
The parent shall present the information required by items 1 and 2 of this policy to the executive director or associate director no later than June 30 and the information required by items 3, 4, and 5 of this policy no later than May 30. All testing shall be administered after the April 16th that follows the child’s fourth birthday. The executive director or associate director shall decide whether to accept the parent’s request for enrollment within three weeks after receiving this information. Should the student be accepted through the lottery, the Principal or the Instructional Curriculum Specialist may conditionally enroll the child for up to thirty days in order to determine whether the child is able to adjust to the school setting. If the Principal or Instructional Curriculum Specialist determines that the child is not adjusting to the school setting during the first two weeks, the Principal or Instructional Curriculum Specialist shall invite the parent to assist in the development of intervention strategies for the child. If those strategies are not successful within the next 5 school days, the Principal may deny the request for enrollment. However, the Principal shall provide the parent at least 5 days notice before exiting the child from school so the parent may arrange childcare, if needed.
Approved by Hope Charter Leadership Academy Board of Directors 1/2013